We offer all of the major print management platforms.
Instead of your print job being instantly output, it will wait for you to authenticate at a print device in order to ensure it is printed securely and confidentially.
Follow Me Printing
Rather than print to a specific printer, printing to a ‘follow me’ queue. A user can then go to any enabled device in the building or company and retrieve their print job by logging in – the print job follows them.
If your infrastructure demands are such that you don’t want, or cannot have localised print servers, then print management systems will allow you to implement a print service without this tier of servers.
BYOD (Bring Your Own Device)
Printing is often one of the major considerations when implementing a BYOD policy, however, a print management system allows you several options for users without necessarily having to allow the devices onto your domain.
Guests & Contractors
Need to give non-company staff the ability to print or scan documents when working on projects but don’t want them to access the domain or hassle other users? You can implement temporary passes with restricted functions to allow users access to MFD’s and print devices.
Whether you are utilising a full cloud infrastructure such as Microsoft Azure or a specific cloud application such as Google Docs, printing needs to be considered and properly administered. Utilising the right print management platform can assist with aligning the print fleet with the wider infrastructure plans.
Create audit trails of scanned documents to ensure that the correct staff are viewing and sharing documents appropriately. Lock down the ability to be able to scan documents to external email addresses to ensure data integrity within the business.
Remove the ability for certain documents to be copied, for instance, those under embargo or restricted to certain users.
Quotas & Budgets
Giving individual users, workgroups or departments quotas for print & copy usage can assist in driving down costs. This can be reinforced by presenting a pop up each time a print or copy is produced and showing a reducing balance.
There is a huge amount of reporting available around almost every thinkable metric to do with MFD usage. The reports can be scheduled to any combination of staff on a regular basis and also feed into us in order for us to help manage the devices proactively.
Having status reports from all print devices feed into our service desk, allowing us to monitor exactly what is happening within the printer environment with real-time alerts and information.
With many built-in security features, even triggering alerts to key staff in the event of a potential breach, print management systems form another secure layer of protection for businesses concerned about data security and confidentiality.
Submit print jobs from any mobile device using a designated email address. Additionally, apps are available for iOS, Android & Windows phones & tablets, all conforming to centralized rules.
In a mixed hardware fleet, it is important to ensure that jobs are completed as efficiently as possible and print management software allows jobs to be re-routed to a different device if it will be less costly.
There are many different rules able to be implemented, for example, ‘Any print jobs from Outlook will be in black & white and double-sided’. These can be used to force users to adopt certain behaviours in line with a print strategy.
More comprehensive print management platforms allow you to scan natively into certain applications such as financial applications, CRM’s, ERP’s etc, speeding up and simplifying document-intensive processes.
Locking down devices and giving certain users, workgroups or departments restricted access to certain functions, such as scanning, colour printing, sending to external emails etc.
Giving our service team, as well as your own IT help desk, real-time information with which to assist the business in maintaining uptime of the devices is critical. A wealth of information is available either ad-hoc or at scheduled intervals.
The ability to login to print devices using a multitude of methods including PIN, swipe card, door fob or fingerprint.
If the cost of printing & copying is wanting to be allocated to certain internal cost centres, or even external project codes, this can all be synchronized and managed accordingly – even integrating with a finance system to generate bills if necessary.