Keeping hardcopy documents has always been a major security risk to information within businesses. Taken out of the office, lost, left on the printer, tucked away in filing cabinets – documents could go anywhere. By keeping them strictly controlled utilising defined parameters with a Document Management System (DMS) allows companies of all sizes to keep their data under control.
The modern work environment incorporates remote working more than ever and with this we need to find tools to enable us to collaborate with colleagues. Document Management Systems allow for easy storage, retrieval and sharing of key documents to keep productivity up, even when teams are not in the office.
Have a think about how much space is taken up in your office with filing cabinets, stacks of paper on desks, cupboards and drawers – all full of documents. Not only are you often paying for this space per sq/ft, especially if they are already store offsite, but physically storing document has numerous negatives.
There are areas of business where just saving a PDF in a folder on the server is not acceptable, particularly from compliance perspective. Being able to guarantee the integrity of that original document is key and utilising a DMS with Version Control will allow your organisation to comply.
We at United Business Group will help you navigate the many Document Management Systems available by bringing you the best in class. Having tested and developed these platforms ourselves, we are confident that they meet the different levels of complexity, features and price points required by all organisations.
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Companies need an efficient way of storing and sharing documents when working out of the office environment. Get in touch with us and we’ll show you how to implement a Document Management System quickly, securely and efficiently.Let us help